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PROGRAM COMMITTEE |
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Brenda Kluesner is the Program Committee Chairperson. Please contact her at brenda.kluesner@wi.usda.gov for program suggestions/comments. |
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The Program Inefficiency Submission Form is available on the NASCOE Web Page under the Programs Icon, along with ideas to help you discern if the issue is one for Programs or a Negotiation/Consultation Item. Many of the items that have been submitted were processed through the Negotiation/Consultation Process. Please watch for replies to these items when the results of the Negotiation Session are printed. Items included were:
New items or items still in review:
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The following are some Questions and Answers that have been received on Program Issues. Thanks to Brenda Kluesner for submitting this information. |
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NASCOE Program Inefficiency Submission Form Responses Issue Printing labels for producers who have not filed an LDP, DCP contract or certified. Facts In the system 36 we used to be able to print labels for producers who had not filed acreage reports, filed DCP contracts, file an LDP. We did this through a mailing option or using queries. Currently we have to do a great amount of work to print the reports, manually look up operators and manually address postcards or letters to producers. This is a GREAT INEFFIEIENCY of county office staff and time. Solution Have an option to print labels on the web for farms with DCP bases that have not been enrolled. Also have the option to print labels from the web for farms that have not reported their crops. Response The national office does not support or require county offices to provide personnel reminders of program information to producers. County offices should consider more time and cost effective methods of “reminding” producers to certify and enroll in annual programs, such as county newsletters or other publications. It is not the county offices responsibility to personally remind each producer of the certification deadlines or deadlines to enroll in annual programs. |
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Issue Query for changes to farm records Facts When farm records were kept on the system 36 we were able to run queries each month to be sure we had updated CCC-502 and AD-1026’s with changes to farm operations. Now that farm records and subsidiary records are kept on the web, we need a report on the web. Solution Develop a report on the web that will either identify producers who have had farm records changes or develop software that will remove flags from subsidiary when farm records changes happen. Response Thanks for your suggestion. Moving applications and other processes to the web based environment is an iterative process. As time and resources permit, additional functionality will be made available. Your report suggestion will be added to our list of enhancements for farm records |
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Issue Farm records web page times out too quickly. We have to keep signing in to get FSA156EZ or records. Facts We are getting timed out in the farm records web site and have to keep signing back in. Solution Give a warning before a session time out in farm records or lengthen the time we can be in before timing out. Response The Farm Records Management System automatically times out users after 30 minutes of inactivity. The time out feature is for security purposes and cannot be changed. If you are experiencing a shorter time than this please call the national help desk. |
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Issue The county office needs a report of farms not certified with names of operators at least, if not operators and owners. Facts On the DCP reports menu there is a report of “approved farms with less than 100% of the cropland certified on FSA-578”. It only lists farm numbers. We need names to go with those farm numbers. Solution Add the operator and owner names to the report of the farms not certified 100%. Response Thanks for the suggestion. We will make this enhancement to this report. The operators name will be added to the report. Due to the space it may take to print all owners on some farms, we will list the first owner of record but not all owners.
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Issue On the farm/tract subsidiary report, there is no acres, producer’s relationship, or owner to identify the farms. Facts It is hard to determine the producers farming interest for each farm when using the farm/tract subsidiary report. Solution Add acres, producer’s relationship on tract and owner to Farm/Tract Subsidiary Report. Response The Subsidiary Report is designed to provide producer eligibility information. The farm/tract information listed on the Subsidiary Report is there to help county offices to identify the farm/tracts that may make a producer ineligible for program benefits. County offices may utilize the FSA-156EZ to identify the information requested above. As time and resources become available we can look into doing some kind of combination form but at this time we just don’t have the resources to do this.
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Issue GIS/S36 ROUNDING ISSUE – Handbook 3-CM requires counties to update the S36 tract record with GIS calculated acres. Paragraph 29A states: “When certified CLU acreage is updated in the system, counties shall add all fields on the tract at the hundredths and then round to tenths at the tract level.” When entering crop acreage report into the S36, acres are rounded from hundredths to tenths at the field level. 2-CP Paragraph 84C states: “Enter reported net acreage. Acreage should be entered in tenths of an acre with the exception of tobacco, NAP acreage less than one tenth, and acreage entered to balance cropland that should be entered in hundredths.” Of course, depending on the field make up of tracts, the variance can be a good bit more one way or the other. The above system differences create time consuming processes to verify that all the cropland on the farm is accurately and completely reported as required. The additional processing time is inherent if accurate and complete reports are necessary in spite of the tolerance that DCP software allows. Response The policy has been established to carry acres only to tenths and will not be modified. |
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